Terms And Conditions

Last updated: October 18, 2025

1) Agreement to Terms

Welcome to Move My Ledger (“we”, “us”, “our”). These Terms & Conditions (“Terms”) govern your use of www.movemyledger.com (the “Site”). By accessing or using the Site, you agree to these Terms. If you do not agree, please stop using the Site.

2) Information About Us

We provide accounting software migration and bookkeeping services to businesses in the USA & Canada. All service work is delivered under a separate written agreement, proposal, or order form (“Service Agreement”).

3) Accessing Our Website

• Availability. Access is provided on a temporary basis and we may withdraw or amend the Site without notice.
• No accounts/uploads. We do not provide user accounts on this Site and do not accept document uploads here. Engagement documents are exchanged through secure channels provided during onboarding.
• Your responsibility. You are responsible for making all arrangements necessary to access the Site and ensuring anyone using your connection complies with these Terms.
• Territory. The Site is directed to people residing in the United States and Canada; access from elsewhere is at your own risk.

4) Acceptable Use

You may use the Site only for lawful purposes. You must not:

• breach any applicable law or regulation;
• use the Site in a fraudulent or harmful way;
• attempt unauthorized access to the Site, our systems, or our providers;
• introduce malware or conduct denial-of-service attacks;
• scrape, copy, or reproduce Site content except as allowed in these Terms.

We may report suspected criminal misuse to law enforcement and cooperate by disclosing relevant information.

5) Intellectual Property Rights

• Ownership. We (or our licensors) own all IP rights in the Site and its content. All rights reserved.
• Limited use. You may print one copy or download extracts for internal reference, keeping all notices intact.
• Restrictions. Do not modify copies, separate media from accompanying text, or use materials commercially without prior written permission.
• Breach. If you copy or download materials in breach of these Terms, your right to use the Site ends immediately and you must return or destroy any copies.

6) Information on the Site (No Reliance)

Content on the Site is general information only—not accounting, legal, tax, or other professional advice. Obtain advice from your CPA or qualified advisor before acting. We make no representations, warranties, or guarantees that Site content is accurate, complete, or current.

7) Changes to the Site & These Terms

We may update Site content and these Terms at any time. Materials may be out of date, and we are not obligated to update them. Your continued use after updates constitutes acceptance of the revised Terms.

8) Our Liability

To the fullest extent permitted by law, we exclude all conditions, warranties, and representations regarding the Site and its content. We will not be liable for any loss or damage (whether in contract, tort—including negligence—statute, or otherwise) arising from use of, or inability to use, the Site or reliance on its content. For business users, we specifically exclude liability for loss of profits, revenue, sales, business, anticipated savings, goodwill or reputation, and for indirect or consequential loss or damage. Nothing limits liability for death or personal injury caused by negligence, fraud, or any liability that cannot legally be limited.

9) Privacy & Your Information

We process personal information in line with our Privacy Policy. By using the Site or contacting us, you consent to such processing and warrant the data you provide is accurate. We do not collect payment details or accept document uploads through the Site.

10) Links to Third-Party Sites

Links to other sites are provided for information only. We have no control over their content or practices and accept no responsibility for any loss or damage from your use of them.

11) Standard Terms of Business (Services)

11.1 Applicable Law

These business terms and any Service Agreement are governed by the laws of the State of Texas, USA. The state and federal courts located in Travis County, Texas have exclusive jurisdiction.

11.2 Client Verification

We may conduct reasonable client due-diligence consistent with applicable laws, industry standards, and risk policies. Provide requested information promptly so we can deliver services safely and lawfully.

11.3 Complaints

If you have a concern, contact info@movemyledger.com. We will review and respond promptly and work with you in good faith.

11.4 Confidentiality

We keep your information confidential and use it only for delivering services, unless disclosure is required by law, by our insurers/advisors, or with your consent. Vetted subcontractors or specialists are bound by confidentiality.

11.5 Conflicts of Interest

If a conflict arises, we will notify you where permitted and implement safeguards where possible; otherwise we may decline or stop acting.

11.6 Data Protection

We handle personal data per our Privacy Policy. You are responsible for securing access to any systems or datasets you share with us. Do not transmit sensitive data via unsecured channels.

11.7 Disengagement

On ending an engagement, we will confirm responsibilities and next steps in writing. If we do not hear from you for 12+ months, we may issue a disengagement notice and cease acting.

11.8 Electronic Communications

We commonly use email and secure file-sharing. While we use safeguards, electronic communications carry inherent risks. You accept these risks when corresponding electronically. Tell us if you prefer paper communications (except where electronic submission is mandatory).

11.9 Fees & Payment Terms

• Fees are based on scope, complexity, timeline, and risk, as set out in your Service Agreement or quote.
• Unless specified otherwise, invoices are due upon receipt.
• We may charge interest on overdue amounts at the lesser of 1.5% per month or the maximum permitted by law.
• We may suspend work or withhold deliverables for late or non-payment after notice.
• Third-party costs and reasonable expenses (if any) will be invoiced at cost as agreed.

11.10 Refunds & Cancellations

For fixed-fee projects, deposits (if any) are applied to the final invoice and are typically non-refundable once work begins, unless otherwise stated in your Service Agreement. If we cancel for reasons within our control, we will refund unearned fees. If you cancel mid-project, you owe for work performed and committed third-party costs. Any specific cooling-off or cancellation rights in your Service Agreement prevail.

11.11 Implementation & Scope

We implement agreed deliverables as set out in your Service Agreement/statement of work. Changes in scope, systems, or timelines may require a change order and adjusted fees.

11.12 Intellectual Property (Deliverables)

Unless otherwise stated in your Service Agreement: our pre-existing IP and know-how remain ours; you receive a non-exclusive license to use deliverables internally; upon full payment, we assign to you any bespoke configuration or documentation expressly described as “client-owned” in the Service Agreement.

11.13 Interpretation

If these Terms conflict with your Service Agreement, the Service Agreement controls.

11.14 Internal Disputes (Client)

If internal disputes arise within your organization, our client is the entity named in the Service Agreement. We may pause work and seek direction from your authorized signatory.

11.15 Lien (Withholding)

To the extent permitted by law, we may retain work product or data in our possession until outstanding fees and expenses are paid.

11.16 Third-Party Rights

Our services and advice are for your organization’s use only unless we expressly agree in writing to extend reliance to a named third party.

11.17 Term & Termination

Unless otherwise agreed, the engagement starts upon acceptance of the Service Agreement. Either party may terminate with written notice per the Service Agreement. Termination does not affect accrued rights or obligations intended to survive (e.g., fees due, confidentiality, IP, limitations of liability).

11.18 Professional & Platform Rules

We may need to comply with policies set by software vendors (e.g., Xero, QuickBooks, Zoho). If a vendor’s rules change, we will discuss impacts with you. We are not responsible for vendor decisions or outages.

11.19 Reliance on Advice

Important advice will be confirmed in writing (e.g., email, memo, report). Do not rely on verbal comments unless later confirmed in writing.

11.20 Records & Retention

Keep your records as required by law. We may store engagement documents for 7 years and then securely delete them unless you request earlier deletion where legally permissible.

11.21 Service Scheduling, Training & Onboarding

If your engagement includes staff onboarding or training (remote or onsite), we will confirm dates and access requirements in writing. You are responsible for suitable connectivity, hardware, and software. Training materials are for your internal use and must not be resold or published without permission.

11.22 Force Majeure

Neither party is liable for delays or failures due to events beyond reasonable control (e.g., natural disasters, provider outages, vendor incidents, government actions). Affected obligations are suspended for the duration of the event.

12) Governing Law & Jurisdiction (Website)

These Site Terms are governed by the laws of Texas, USA. Courts in Travis County, Texas have exclusive jurisdiction over disputes related to the Site.

13) Variations

We may revise these Terms at any time by updating this page. Please check back regularly. Changes are binding when posted.

14) Contact

Quick Summary

• No user accounts or uploads exist on this Site.
• Website info is general; it’s not professional advice.
• All service work is covered by a separate Service Agreement.
• Texas law; courts in Travis County, TX.
• Privacy handled per our Privacy Policy.